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How to create a weekly planner in Pages on your Mac

Need to get organised? Follow this straightforward tutorial to make a weekly planner in Pages for Mac

MainLife is hectic, and being disorganised can often introduce more chaos into the fray. That’s why a little organisation can make a massive difference. Not only will it streamline your routine, but it may even help you to feel more proactive or calm.

One way of getting a handle on your affairs is to compose a weekly planner, outlying all of your commitments and highlighting periods when you can relax or enjoy some free time, perhaps helping to restore some much needed balance. On the other hand, if you’re already super organised, a weekly planner may help you to increase your personal productivity. Whatever the reason for wanting one, find out how you can create a schedule in Pages with our simple nine-step solution.


Step 1

1 Blank canvas

To get started, open Pages and head to File on the menubar, then select New from Template Chooser. Opt for Blank in the source list and select Blank Landscape.

Step 2

2 Add the date

Build a table using the Inspector and enter the dates across the top. Then, with text selected, head to Format, opt for Date and Time from the Cell Format and pick an option that suits you.

Step 3

3 Timings

Now repeat the process for the timings. If you decide you’d prefer a different style (for example, using the 24-hour system) highlight all the cells and select your choice from the Time list.

Step 4

4 Format cells

One way to input data quickly is to create a format list: choose Format and, under Cell Format, create a label. Then with it selected, enter a value into the table and hit OK.

Step 5

5 Input data

Follow Step 4 until all information is entered.
If you need to change an entry, find it, hit Cell Format and choose from your ready-made list. Otherwise, copy and paste works well.

Step 6

6 Colour coordinated

To help your brain process everything, try colour coding activities. Select an entry such as Office, hit the Fill option and plump for whichever colour you feel works best for that entry.

Step 7

7 Drag and drop

To ensure you’re always using the same shade, drag the colour square from the Inspector’s Table tab and drop it on the corresponding entry. Again, you could just copy and paste.

Step 8

8 Note to self

If you need to add a note to the schedule, tag a note on it in the form of a Comment. Select the activity, hit Comment and enter the text on the left-hand side.

Step 9

9 Share your planner

When you’re happy, you could share your planner with your spouse, family, team mates or work colleagues to keep them in the know. Head to Share and then Send via Mail.

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