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Add a Table of Contents in Pages

Learn how to add a sense of style to your Pages report with a smart Table of Contents

While some of Pages’ templates benefit from the inclusion of pre- existing Table of Contents, others do not.But have no fear, we can show you how it’s done in a few simple steps. One of the best parts about generating a Table of Contents in Pages as opposed to other programs is that the table will continually update as you extend and move through your report or essay. This can save you so much time and effort, and also ensures complete accuracy, as it works off the text you’ve created.
Another useful feature here, which actually works as its dual purpose, is that the table acts as a list of navigation links, whereby the creator or viewer can simply click on one of the table’s entries and instantly be transported down the document to the relevant page.

Step 1

1 Open a template

To get started you’ll need to choose a template or a blank document from the list of options. You can find this on the menubar (under File) or opt for Cmd+N to do this quickly.

Step 2

2 Get in position

Once you’ve opened a document you’ll need to decide where you want to place your Table of Contents. Scroll to an appropriate area of the page and place the cursor in position.

Step 3

3 Insert ToC

You form beat patterns by adding multiple drums onto the grid. Each part is made more intricate by moving it left to right; or louder or quieter by being moved up or down.

Step 4

4 Paragraph Styles

If you look over to the Table of Contents panel in the Format Inspector you’ll see a series of Paragraph Styles. You can now choose what information you want to include.

Step 5

5 Customise

With part of the table selected head to the Format Inspector’s Text pane and change the font’s style, size, colour and alignment to suit your preference and the document’s design.

Step 6

6 Have a go

It’s always a good idea to make sure it works. So select a particular part of the Table of Contents and check to see whether it delivers you to the correct part of the document.

Step 7

7 Add a comment

If you need to get someone else’s opinion you can click on the Comment icon and add a little note for someone to review it. A small yellow square identifies where a comment is.

Step 8

8 Save and share

Remember to save your work at regular intervals to avoid losing any progress (Cmd+S). When you are ready to share the document with others head to the Share menu or icon.

Step 9

9 Sharing choices

Opt to share via iCloud, Email, Messages or AirDrop. You can follow the onscreen instructions to select appropriate formats and even add a password.